Business Equipment Set Up: The Advantages of the Lifecycle Method

There is really no right or wrong way to set up your office as we all have varying needs and requirements for our workspace, but taking a lifecycle approach will help you to get the most out of your business equipment investment.

The principles of the lifecycle approach are relatively simple and covers how you approach your use of equipment from initial set up through to disposal, aiming to save time, effort, energy and money along the way.

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Workspace requirements

The first stage of setting up your new workspace is to decide what you need and how you want to work.

A workplace that is designed to achieve a high level of performance and functionality can be created if you consider some basic requirements that you will want to address, such as productivity, efficiency and comfort.

Productive workplaces will allow equipment, records and communication systems to work efficiently together within your designated space. Efficiency is all about being cost-effective and time-effective and if you set up your workspace with this in mind, you should be able to save time and money.

Comfort is also a key issue as being able to work with minimal stress and strain on your body is going to help you be more productive in the long run.

Printer

Long gone are the days where there was a separate printer, scanner and fax machine in the office, and one of the best ways of saving space and money and improving efficiency, is to get an all-in-one printer, fax and scanner.

Think about what you are likely to use the most and if the fax would be useful but not used as much as printing documents, go for a version that delivers great quality printing results as one of its main features.

When you need to replace Brother ink cartridges or whichever brand you need, you should be able to find an internet supplier who can deliver these supplies at a low-cost rate in order to keep your print costs under control.

Working together

Just as your all-in-one is designed to offer a multi-solution, also think about how all of your equipment and systems will work as efficiently as possible together.

Lighting is an important aspect of getting your ideal workspace and being able to work efficiently. Many people actually prefer their working environment to be a bit darker in order to minimize screen glare but try to give yourself options so that you have sufficient lighting for when you are not working on your computer.

Also be cautious about placing equipment that is likely to generate too much heat if it is close enough to sensitive equipment to create a potential issue or malfunction.

Phone system

Sophisticated phone systems for your office used to be beyond the reach of many businesses budgets, but thanks mainly to Voice over IP technology, the cost of installing a decent high-tech phone system in your office has fallen considerably.

You should now be able to find a phone system that gives you the flexibility to grow and offers call-handling features which includes being able to divert calls to your mobile when you are out.

We all have different workspace requirements but if you follow some of the basic principles, you should be able to create an environment that is perfect for productivity and cost-effectiveness.

John Sollars started his printer cartridge supplier company in 2002 which is committed to paper recycling schemes. He enjoys sharing his printing insights online.

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